Creditors Clerk

Position Overview:

The Creditors Clerk plays a vital role in the financial operations of our restaurant. This role is responsible for managing all aspects of accounts payable, ensuring that all supplier invoices are accurately processed and payments are made on time. The Creditors Clerk will work closely with suppliers and internal departments to maintain the integrity of our financial processes and support the smooth operation of the restaurant.

Key Responsibilities:

1. Invoice Processing:
   • Receive, verify, and process supplier invoices and ensure they are matched with purchase orders and delivery notes.
   • Enter invoice details into the accounting system accurately and in a timely manner.
   • Ensure all invoices are approved by the relevant department managers before processing.
2. Payment Management:
   • Prepare payment runs, including checks, electronic payments, and bank transfers.
   • Ensure payments are made within agreed terms to avoid late fees and maintain good relationships with suppliers.
   • Monitor accounts to ensure payments are up-to-date and resolve any discrepancies.
3. Supplier Liaison:
   • Communicate with suppliers regarding invoice queries, payment issues, and account reconciliations.
   • Maintain strong relationships with suppliers to facilitate smooth transactions and resolve any disputes promptly.
   • Manage the onboarding of new suppliers, ensuring all required documentation is completed.
4. Reconciliation and Reporting:
   • Reconcile supplier statements and resolve any discrepancies between supplier records and our accounts.
   • Assist in the month-end closing process by preparing and providing necessary documentation and reports.
   • Generate and analyze accounts payable reports to support financial decision-making.
5. Record Maintenance:
   • Maintain accurate and organized records of all accounts payable transactions.
   • Ensure all financial documents are filed and stored in compliance with company policies and regulatory requirements.
   • Update the accounting system with new supplier information and changes as needed.
6. Compliance and Controls:
   • Ensure all accounts payable processes comply with internal controls and financial policies.
   • Assist in the development and implementation of improved processes and controls to enhance efficiency and accuracy.
   • Support audits by providing requested documents and explanations related to accounts payable.
7. Support to Financial Team:
   • Collaborate with other members of the finance team on various projects and tasks.
   • Provide support for budgeting, forecasting, and financial planning activities as needed.
   • Assist in the preparation of financial reports and statements.

Qualifications:

• High school diploma or equivalent; additional education in finance, accounting, or business administration is preferred.
• Minimum of 2-3 years of experience in accounts payable or a similar finance role.
• Proficiency in accounting software and Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy in data entry and financial reporting.
• Excellent organizational and time-management skills.
• Ability to communicate effectively with suppliers and internal teams.
• Understanding of basic accounting principles and financial controls.
• Ability to work independently and as part of a team in a fast-paced environment.

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